January 24, 2006

New Mexico Emergency Nurses Association

Meeting called to order at 6:00pm at the Sheraton Uptown in Albuquerque New Mexico by Sue Smuda, President Elect.


Roll Call:
    Cathi Legg, Kathy Bell, Adriann Mischel, Teri Baughman, Diana Rasmussen, Carol Beadle, Sue Smuda, Tammy Buckles, Lisa Everson, Jean Gomez,  Roberta Fox


Presentation of past minutes made by Teri B.:
Motion by Adriann M. to accept minutes as presented.
~ Second by Kathy B.
* Motion passed unanimously.


Treasures Report presented by Teri B.:
- All details explained by Teri. (See report for details)
- Adrian: recommends that we need to investigate the WEB site expenses.  Discussion deferred to later in the meeting
~ Motion by Adriann M. to table approval of the treasures report until rest of the meeting and ensuing conversations.
~ Second by Sue S.
* Motion passes unanimously


(Side Bar Note: per the November listing New Mexico currently has 186 members.)


Report from Chicago Leadership Conference by Sue S.:
- ENCARE training for new presenters may now be completed by observing and learning from a current trainer instead of completing the formal 8 hour class.
- ENCARE definition: Drinking/driving and underage motor vehicle crashes as told by an emergency room nurse. It is a fairly graphic presentation that does include photos of actual injuries sustained. The program also defines additional consequences that may be a result of intoxication. A partial list would include but not be limited to: HIV, STD’s, teen pregnancy, etc.
-The program is currently being presented at the Probation Center in Albuquerque. Tammy B., Lisa E. and Cathi L. all voiced an interest in being trained to present future programs. Sue S. will contact them with details of future programs/opportunities.
- There are additional classes that Sue S. identified for younger as well as older individuals.
- To date there have been 2,000 children/families that have been impacted in New Mexico.
- Adriann recognized Sue for having received National and Probation Center Awards for decreasing the recidivism rates! All congratulated Sue!
- Leadership Conference had many good ideas that would be beneficial to investigate further. One specific item that was stressed was involving the WEB sites. We should be cautious in keeping our name current; as if it lapses it could cause future problems.
- Conversation suspended briefly as to accommodate the need to tour the potential meeting areas at the hotel at this time.


“Field Trip” of the Sheraton Uptown:
- Purpose: To observe potential meeting locations and to determine services available.
- Specific cost details provided:
    - $ 150.00 per meeting with a full menu, in a private room.
    - $ 50.00 per meeting with a limited menu, in a private room.
- $ 0.00 per meeting if we meet in the dining area and order individually off of the   
menu.
~ Motion by Kathy B. to use the dinning area unless need to have a slide show presentation. If a slide show is a part of the agenda then we should rent a room.
~ Second by Jean G.
* Motion passed unanimously
- Teri B. spoke with Jasmine from the Sheraton and made a standing reservation.


Next meeting date:
- Next meeting should be on the 22nd of February; however 3 of the 4 officers will be at the Leadership Training. (Sue S., Adriann M., and Diane C.)
- It was suggested and agreed by all that the February meeting be canceled and that the next meeting date of March 22nd be kept in place. Teri B. notified the hotel.                      
 

Chicago Leadership Conference Continued:
- ENCARE is further developing a program for Trauma Directors.
- Treasures were currently and will be in incorporated into the National Training in the future.
- It was identified that our 501C3 forms are not currently on file at National. Teri B. is redoing the necessary forms. (She needs the articles of incorporation. Jean G. will talk to Cindy to see if she has the papers.) Additional discussion on where forms and documents may be currently residing.  Amendment to Articles of Incorporation reviewed.
~ Motion by Adriann M. that if there are costs involved with retrieving or renewing any of the needed papers or forms that Teri B. has permission to proceed without additional confirmation or approval.
~ Second by Sue S.
* Motion passed unanimously

Update on CEN Seminar:
- Seminar dates confirmed as April 7 & 8 (Friday and Saturday)
- Jeff (the requested speaker for the seminar) has been invited by the State Department to go to the United Arab Countries during this time! Med. Ed. (the presenting group) called Teri B. and asked if we would release him from his commitment.
- Kathy Fox has been offered as a replacement for Jeff. Her bio. was reviewed by all present.
- Med. Ed. further offered to reprint all of the brochures. Teri offered her thanks but declined as she has already sent out over 400.
- Currently there are 7 individuals registered.
- Brochures have been sent to every New Mexico hospital Emergency Room and a letter of invitation to join ENA was included in each mailing.
- Membership rosters from Arizona, Colorado, Utah, and Texas are being obtained. Teri B. will be sending brochures to individuals who live fairly close.
- Electronic brochures are being sent to the above chapter presidents
- Registrations with a check will be accepted up to March 22, 2006. After that time payment in cash will be required. (Registration at the door will also require cash)
- Support will be needed during the seminar especially at the front registration table. Teri B. has developed a spread sheet to use. Kathy B. and Adriann M. offered to assist. Cathi L. also offered but qualified a potential personal conflict with the dates.
- The need to have cash available to make change was identified.


Future Conference Stipends:
- In January 2005 the stipend was increased from $750.00 to $1,000.00 per member or officer attending a National Conference or Training as identified by the chapter to be a representative of the chapter.
- The cost of travel has increased
- The budget (proposed) is recommending an increase to $1,250.00 per member or officer.
- Note: National is encouraging and recommending that the Chapter Treasures be more involved in the Leadership Conferences and Training. They have developed a specific tract for them.
~ Motion by Sue S. that the stipend be increased to $ 1,500.00 based on presentation of the travel receipts upon return.
~ Second by Adriann M.
* Motion passed unanimously


WEB Site:
- The company that we have used in the past to update our WEB site has gone out of business.
- Teri B. contacted Lobo Inc.
- The approximate cost to get the WEB site back up and running would cost approximately $100.00.
- Redesign cost is $65.00 per hour, and it would take approximately 2 hours.
- Major redesign flat rate is $150.00 to $500.00.
- Monthly maintenance is $12.50.
- ENA National currently has a WEB master that could help.
- Our WEB name is secured until November, 2006.
~ Motion by Adriann M. that we investigate the potential possibilities through National.
~ Second by Kathy B.
* Motion passed unanimously
- Adrian M. will investigate this further.


Budget:
~ Motion by Adriann M. that the proposed budget is approved with the changes discussed in regards to the stipends, and with the understanding that an addendum will follow concerning the WEB site.
~ Second by Kathy B.
* Motion passed unanimously


Conclusion:
~ Motion made by Sue S. at 7:30pm to conclude and close the meeting.
~ Second by Cathi L.
* Motion passed unanimously

Respectfully submitted by:
Cathi Legg