March 2008
New Mexico Chapter
Emergency Nurses Association
Meeting Minutes
March 26, 2008
Present: A. Mischel, S. Smuda, C. Legg, T. Baughman, K. Dixon, T. Buckles, J. Gomez, P. Hill
Call to Order: 1805 by Adriann Mischel
Minutes: There was no meeting held February 27, 2008 due to the National ENA Leadership Conference.
Old Business: None
New Business
Topic: SBIRT – Alcohol Screening Brief Intervention & Referral to Treatment
Discussion: Sue Smuda reported that this ENA Program is available for trauma related incidents. The expectation is to screen these patients and get them into treatment. Implementation of this program is being requested of all Trauma Centers. Reimbursement is provided to the institution if it is done under an ECD-9 code. Web Training for this program is available on April 2, 2008 with continuing education credits available and costs $25/person. People interested in this training can go online and register through the national ENA.
Recommendation: None
Action: None
Follow-Up: Information only
Topic: Region 3 Annual EMS Meeting
Discussion: This trauma conference meeting will be held in Ruidoso, NM. The first day of the conference is focused for nursing, including the pregnant trauma patient, with continuing education credits available.
Recommendation: Anyone interested in attending should contact Sue Smuda 841-1070 for website information.
Action: None
Follow-Up: Information only
Topic: Trauma Registry
Discussion: Federal funding to get hospitals to participate in for the Trauma Registry is going to be discontinued. The national ENA is writing a letter in support of funding for this program. Chapters are encouraged to do so also. This programs trends statistics related to trauma incidents and can effect change in the local community or on a state level.
Recommendation: Adrian should write a letter in support of this program from the NM ENA Chapter.
Action: Adriann will write and submit a letter of support for the incentives for the Trauma Registry Program.
Follow-Up: No further action
Topic: NM Chapter ENA Annual Conference
Discussion: Brochures for the conference of June 6-7, 2008 have been printed and mailed. Kevin McFarland requested that the brochure be forwarded to the EMS/Trauma contact people around the state. The brochure was sent to Department Directors of all hospital Emergency Departments around the state.
- Jeff Solheim is the speaker and has sent his information for the CE applications. There is an estimate of about 14 CE contact hours for this conference.
- Educational materials from Jeff are estimated to cost about $675 for 100 books after a discount of $575 from Kinko’s.
- There have been no responses for Vendor/Sponsorship from hospitals or drug companies as of yet.
- The CNM Workforce Training Center is the location for the conference and costs $450/day.
- Terri Baughman will utilize Sam’s Club or Costco for snacks & drinks.
- A confirmation letter with driving directions and information about where to eat and where to stay will be sent out to all registrants.
Recommendation: None
Action: Teri will continue to work on the logistics and materials for the conference.
Follow-Up: Pending further information next month.
Topic: NM Southern Chapter Proposal
Discussion: Las Cruces nurses have requested to organize a Southern NM Chapter of ENA. No formal request has been submitted. If they are approved, then we would have to change our bylaws to support this change. Because of legalities, bylaws, articles of incorporation changes, other paperwork, tracking requirements and management requirements, it may be more beneficial for them to request a status of Special Interest Group and not an actual chapter.
Any request must be made to the NM Chapter and not the national organization. Five people are needed to ratify any changes in Las Cruces.
Recommendation: The NM Chapter supports Las Cruces in their request. Las Cruces should be responsible for any paperwork requirements.
Action: Adriann will contact Las Cruces with an explanation of options and expectations.
Follow-Up: Pending further information next month.
Topic: Review of NM Chapter ENA Standard Operating Procedures
Discussion: Teri Baughman emailed proposed SOPs to members for input. Review and ratification are needed at this time.
Recommendation: SOP - Conflict of Interest
- No recommendations for changes
Action: Approved
Follow-Up: No further action
Recommendation: SOP – Records and Retention
- All data will be backed up quarterly electronically and printed in a hard copy to be kept on file.
- Cindy Meyers, a past ENA Secretary, has hard copies of old chapter records.
Action: Approved with stated recommendations
Jean Gomez will contact Cindy Meyers and get any copies of old chapter records.
Follow-Up: No further action
Recommendation: SOP – State Council Reporting Procedures
- Delete the specific date of June 30th that financial reports should be submitted to National ENA
- Financial reports do not have to be posted on the website
Action: Approved with stated recommendations
Follow-Up: No further action
Recommendation: SOP –Strategic Plan
- Election of officers, Director at Large and Delegates are a duplication of the bylaws and do not need to be repeated in this SOP.
- Nominations Committee should consist of the President and President Elect since the cannot run for office and will have no conflict of interest
- Call of nominations will be posted by September 1st each year with CVs submitted by September 14th. The ballot and CVs will be reviewed and distributed by October 1st. Announcement of results will be released by October 15th and reported to National ENA by October 30th.
Action: Approved with stated recommendations
Jean Gomez will contact Cindy Meyers and get any copies of old chapter records.
Follow-Up: No further action
Recommendation: SOP – Stipends and Reimbursements
- Expenditures must be submitted to the Board for approval before payment is issued
- Expenditures should be in line with IRS guidelines if something is questionable
- Future reimbursements will be incorporated into the budgeting process prior to the time of the event for Board review and approval
- Unexpected expenditures will not automatically be reimbursed. They must be submitted to the Board for consideration and approval.
- Reimburse Diane Cassell and Sue Smuda $150 each as an honorarium for taking two days off work and teaching TNCC in Gallup, NM. In the future, an honorarium will be issued. This has not been done in the past.
- Stipend amounts for conferences as delegates or officers will be determined by the Board and based on current market value.
- Delegates for the national convention should apply using the ENA delegate form. Call for delegates applications will go out by May 15th of each ear. Applications must be submitted by June 1st. Voting will take place at the June Chapter meeting.
Action: Approved with stated recommendations
Follow-Up: No further action
Topic: NM Chapter ENA Financial Report
Discussion: Currently the checking account has $9168.10. There are no investments or other accounts to report on.
Recommendation: None
Action: None
Follow-Up: No further action
Adjournment: Meeting was adjourned at 7:40 pm.
Respectfully submitted,
Patricia A. Hill, RN, MSN, CNS, CCRN, BCEN
Secretary NM Chapter ENA
