January 2009
ATTENDEES: T. Baughman, K. Bell, P. Hill, C. Legg, A. Mischel, J. Gomez, D. Cassell, K. McFarlane, S. Smuda
CALL TO ORDER: Adriann Mischel called the meeting to order at 1800 hrs at the ABQ Sheraton Uptown Classic Grille.
1. REVIEW OF MINUTES: The minutes of the 2008 December Meeting were reviewed and approved. This meeting is a combined Nov-Dec Meeting.
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OLD BUSINESS
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TOPIC
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DISCUSSION
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RECOMMENDATION
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ACTION
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FOLLOW-UP
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2.
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Conference Calling for Future Meetings
Kevin McFarlane
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Members from around the state have expressed an interest in participating in ENA via conference calling.
Jean Gomez & Kevin McFarlane investigated potential sites for this. Kevin recommended the EMS Bureau for this action but needs to discuss with Cheryl Riston.
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Kevin will discuss with Cheryl and report at the next meeting.
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Kevin MacFarlane to discuss with Cheryl Riston and report at the next meeting.
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Pending review at the next meeting.
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3.
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Injury Prevention Update
Sue Smuda
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Sue Smuda presented a list of legal topics for 2009. She spoke with the DOH Chair person for Injury Prevention. The opportunity of putting the Injury Prevention into the Nursing Education Programs. This will be pursued by the DOH
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None
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None
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No further action.
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NEW BUSINESS
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TOPIC
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DISCUSSION
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RECOMMENDATION
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ACTION
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FOLLOW-UP
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4.
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Financial Report
Teri Baughman
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Current Checking Account Balance: $10897.76
2008 Expenses: $15712.82
$6375.40 Travel Reimbursement
$10.00 State Corporation Fee
$549.86 TNCC, ENPC Instructor Training
$5018.86 Trauma Conference
$490.95 Website Update Fees
$812.25 CPA Expenses / IRS 990 Form
$2120.42 Stipend Refunds
$1200.00 State Leaders Orientation
$1250.00 Nursing Excellence Awards and State
Foundation
$5.90 Certified letter to IRS
$8206.98 TNCC Instr Trng & Curriculum Update
2008 Income: $20191.70
$11470.00 Assessment for State TNCC/ENPC
$3397.00 Trauma Conference
$3200.00 Grants for ENPC, TNCC, State Leaders
Conference
Mileage Reimbursement: New Federal regulations state $.14/mi for Charitable Organization, which the ENA falls under.
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Kevin McFarlane offered to look into Website Management for possible cheaper rate.
Teri to submit in writing a formal document of the 2008 Income & Expense Report.
Stipend of $1000 each to Kathy Bell and Cathi Legg for National Leadership Conference, which will cover part of their expenses.
Mileage reimbursement will follow federal guidelines.
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Kevin to report back at next meeting on Website maintenance fees.
Teri to submit form Income & Expense Statement at next meeting.
$1000 each to Cathi Legg and Kathy Bell for the ENA National Leadership Conference.
None
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Pending review at next meeting.
Teri to submit a formal Income and Expense Report for 2008 at the next meeting.
No further action
No further action
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5.
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Education Update
TNCC, ENPC
Diane Cassell
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Currently the NM EMS Bureau has funds reserved for another Instructor Course. Planning for this is occurring but nothing definite is known at this time. There are 30 TNCC instructors and 30 ENPC instructors in NM. It was found in 2008 that many instructor candidates came to the instructor class unprepared for instructor completion. Monitoring of the deposit monies from potential candidates needs to be monitored more closely for accountability. A grant to ENA for trainer monies has been submitted to ENA.
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Report back to the Council as instructor training opportunities become available.
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Diane and Kevin will report back when instructor classes in 2009 will be held.
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No further action.
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6.
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National ENA Leadership Conference Orientation
Kathy Bell
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-- Kathy reported that the states may not be receiving as much monies in stipends from National ENA in the future due to the economic situation. Our National Liaison is Joann Lazarus who wants to visit NM in the near future.
-- Records retention: National has requested that all old documents be kept electronically. Financial documents must be kept for 7 years, IRS 990 forms and meeting minutes are to be kept indefinitely. Many of the older documents are currently being stored in boxes in Teri Baughman’s garage. There is a Records & Retention SOP in place for NM State Council.
-- Website Update: it is recommended that the State ENA Website be updated within one week after each meeting.
-- Committee Chair Persons: National is recommending quarterly updates from the different Committee Chairpersons.
-- 2009 Budget: National would like each Council to prepare a budget for this year.
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-- Kathy to contact Joann Lazarus regarding a NM visit.
-- Small group to review documents in storage, shred documents not needed and transfer needed documents to an electronic form.
-- Compliance with this will occur as best we can. Kevin McFarlane as agreed to assist with this.
-- Kathy Bell and Cathi Legg will create a reporting schedule for the committee chair persons. An example letter will be given to the chair persons.
-- A preliminary budget has been prepared.
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-- Kathy to contact Joann Lazarus regarding a NM visit.
-- Diane Cassell, Teri Baughman, Adriann Mischel, and Sue Smuda will lead the small group to review documents in storage, shred documents not needed and transfer needed documents to an electronic form.
-- Compliance with this will occur as best we can.
-- Kathy Bell and Cathi Legg will create a reporting schedule for the committee chair persons.
-- Teri to bring preliminary budget to Feb. Meeting for review.
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Pending next meeting
Pending review at next meeting.
No further action
Pending review @ next meeting.
-- Pending review @ next meeting
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7.
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Media Relations
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National has media blitzes for statue use. Many of these are connected with injury prevention and include public service announcements.
Liz Estrada in Carlsbad is interested in Media Relations and Injury Prevention.
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Cathi to contact Liz and investigate further implementation of media information.
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Cathi to contact Liz.
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Pending review at the next meeting.
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8.
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ENA Foundation
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National enlists the help of State Councils annually to help raise money for the ENA Foundation. This Foundation utilized the monies to support projects & education events for ENA.
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In the past we have donated $1 per member. We need to consider this approach again.
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Review issue at next meeting.
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Pending review at next meeting.
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9.
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State Delegates for National Meeting
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ENA has raised concerns regarding the cost of supporting delegates to the national meeting. They are looking for suggestions on how to control this and make it equitable.
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Delegates should be capped to a maximum of 20-30. or each state should have a designated number of delegates per members: e.g. 1 delegate per 50 members.
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Kathy Bell will send these suggestions to National.
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No further action.
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10.
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Nursing Excellence Grant
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Defer to next meeting
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Defer to next meeting
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Defer to next meeting
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Pending review at next meeting.
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11.
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NM EMS Update
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Kevin reported that trauma funding for NM is threatened by the NM legislature.
The EMS State Conference will have Monday July 20th as a nursing education day with CE’s topics.
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Bring topics of interest & potential speakers to Kevin.
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Review information at next meeting.
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Pending review at the next meeting.
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12.
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NM ENA Membership Committee
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Kevin McFarlane has enlisted help from Liz Estrada, Sara Campbell, and Dave Marsh. SE NM is interested in developing an Special Interest Group and is interested in Government Affairs.
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Kevin will continue to work with Kathy in visiting other NM sites.
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Kevin and Kathy will continue a statewide outreach.
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No further action
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13.
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Government Affairs
Tom Udall
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Michael Collins from Tom Udall’s offices is interested in shadowing a nurse in a NM Emergency Department, based on his experience and visit back in October. Senator Udall is interested in healthcare and how he can assist with improvements.
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Kathy will contact Michael to discuss.
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Kathy will contact Michael to discuss.
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No further action.
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14.
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NM ASEP
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There is a scholarship available for nursing students. ASEP is request ENA to help develop an application and review process to fund this scholarship. This scholarship is strictly for rural nursing students.
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Linda Smith at PHS has experience with this.
Sue will contact the ENA Foundation Committee for an application.
These documents will be drafted into a process for this request.
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Sue will contact National and Linda Smith for templates and advice on how to do this process.
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Pending review at the next meeting.
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ADJOURNMENT: Kathy Bell adjourned the meeting at 1955 hrs.
Respectfully Submitted:
Patricia A. Hill, RN, MSN, CNS, CCRN, CEN
Secretary - NM State Council ENA
